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Importance of Enterprise File Sharing and Sync Solutions

Enterprise File Sharing and Sync Solutions

Introduction

Online file sharing technologies have become pervasive as mobility and collaboration continues to increase. This has led to an unprecedented exodus of organization’s data as end users adopt consumer file sharing services – a recent study by Palo Alto Networks notes that the average company has at least 13 in their environment. Hackers have also noticed the ubiquity of these services, and have begun to use Dropbox and Box as easy tools to share sensitive data and even as command and control mechanisms for malware.

Organizations are realizing that Enterprise File Sharing and Sync solutions (EFSS) have to protect data and prevent espionage by securing business plans, product roadmaps, financial documents and other confidential information that users may sync or share using these systems. As organizations are looking forward to deploying EFSS, they recognize that they must also put the right security and controls. Because of the nature of EFSS solutions, such security needs to extend to anywhere such information is shared – inside and outside the organization, and to any type of device: PC and mobile, managed and unmanaged.

Why You Must Protect Your Company’s Enterprise File Sharing and Sync solutions (EFSS)

Many companies protect their IP and other confidential information through a combination of access controls, encryption services and data loss prevention (DLP) tools. However, these protections are no longer effective as soon as a document is shared and goes outside the firewall to a mobile device or to an external party.

IP can also include operational information, plans, forecasts and a huge variety of other files, which according to IDC, drive over 50% of the typical enterprise’s business processes. In fact, any information that provides competitive advantage can be considered IP. The following real-world scenarios illustrate this fact:

  • A film studio wanting to protect its scripts and marketing materials for an upcoming motion picture.
  • A leading footwear manufacturer wanting to protect product designs sent over to Asia.
  • A large private equity firm handling sensitive M&A transactions.
  • A large oil company protecting intellectual property stored on various systems.

The IP an organization needs to protect almost always extends to information shared with or by a partner or another third- party. There are potentially high costs to insufficiently protecting your IP, and once a breach occurs it is usually too late to stop or even mitigate the damage. Such external exposure can result in financial consequences like lost business and regulatory fines, devastated reputations, and other direct and indirect damages.

How Your IP Leaks Out

While organizations have been focused around perimeter security and access controls, the following key vectors allowing sensitive data to leak require different tools:

  • Device loss or theft: A major leak vector is a mobile device (smartphone, tablet or laptop) being lost or stolen. In a BYOD world, and when mobile devices are used by third parties, it is difficult to solve this issue.
  • Accidental sharing: Much of the data leakage comes from insiders accidentally sharing the content via email, Dropbox or other cloud services. It’s as easy as sending an attachment to the wrong person, and having no recourse.
  • Insider threat: Employees many times copy sensitive data into a USB drive, a Dropbox account and move to a competitor. These are examples of the malicious insider threat. 14% of attacks are attributed to insider threat, and over 70 percent of these attacks happen within 30 days of an individual announcing resignation from the organization.
  • Third party threats: A lot of sensitive data and IP is shared with business partners.

Conclusion

At easySERVICE, our cloud solution takes a new approach to enabling secure content sharing and mobile file collaboration. Offered as an on-premise or cloud solution, our document management system provides strict security layer for protecting, controlling and tracking sensitive documents, no matter where they go.

The cloud model reduces complexity, cost and allows unparalleled scalability and everywhere access. easySERVICE™ also offers private cloud and virtual appliance solutions to certain government organizations and large enterprises that may need to adhere to specific guidelines and regulations.

  • The ability to view, annotate and edit synched files from any device.
  • Internal and external collaboration features to work securely with anyone without losing control of enterprise data.
  • Complete tracking to see who accesses their files, and what they do with them.

In a world where everything has to be “always on,” it’s crucial to have complete command over your technology environment. You need a trusted advisor who understands where your business should go and the technology decisions you need to make to get there. Combining technology intelligence and know-how with business intelligence, our service professionals have been helping organizations across the globe meet their evolving needs. They can do the same for you.

It’s about real partnership. Our consultants and support experts can work with you to transform IT, converge infrastructure, and keep technology running.

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One comment on “Importance of Enterprise File Sharing and Sync Solutions

  1. StellarPhoenixS
    April 15, 2014

    Reblogged this on Stellar Phoenix Solutions.

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